The Order of the Knights of St. Columbanus (also known as The Knights of St. Columbanus)
Data Privacy Officer: Tom Walton
Your personal data — what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
Who are we?
The Order of the Knights of St. Columbanus is the data controller (mailing address below). This means we decide how your personal data is processed and for what purposes. The Knights of St. Columbanus operates through local Primary, Provincial councils and Supreme councils
Who is the audience for this notice?
This notice applies only to EU citizens who share their personal data with the Knights of St. Columbanus.
How do we collect your personal data?
The Knights of St. Columbanus collects personal data in the following ways:
- Through our Proposal and Membership forms that prospective members complete and submit to the Supreme Registrar in order to become members of the Knights of St. Columbanus;
- By completing and submitting any of the fillable forms on our website, including but not limited to the Contact Us form, the Join Us form, or our Fraternal Forms;
- By visiting our website www.knightsofstcolumbanus.ie
- By participating in various charitable, social and religious events sponsored by the Knights of St. Columbanus where personal data of its participants is collected and necessary for participation in these events.
How do we process your personal data?
The Order of the Knights of St. Columbanus complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorized access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To provide membership in the Knights of St. Columbanus;
- To provide and improve our products and services; or
- To inform you of charitable opportunities related to the mission of Knights of St. Columbanus.
What is the legal basis for processing your personal data?
The Order of the Knights of St. Columbanus legally processes your data based on your explicit consent. You may withdraw consent at any time by emailing a request to remove consent to our Data Protection Officer at firstname.lastname@example.org.
Sharing your personal data
We share your personal data with the relevant subordinate units of the Knights of St. Columbanus from the jurisdiction that you reside in such as local and Provincial councils, with other entities based in your jurisdiction that operate with the consent of the Knights of St. Columbanus, with IT companies that manage infrastructure for the Knights of St. Columbanus. Your personal data will always be treated as strictly confidential.
How long do we keep your personal data?
The Knights of St. Columbanus retains your data as long as it is necessary to provide you membership in the organization and for historical research and statistical purposes. You have the right to request the erasure of your data by contacting our Data Protection Officer at email@example.com.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of personal data which the Knights of St. Columbanus holds about you;
- The right to request that the Knights of St. Columbanus corrects any personal data if it is found to be inaccurate or out of date;
- The right to request that your personal data is erased where it is no longer necessary for the Knights of St. Columbanus to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller (known as the right to data portability);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction be placed on further processing; and
- The right to lodge a complaint with the appropriate data protection authority.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will publish a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, questions or complaints please contact our EU Representative by email at firstname.lastname@example.org and our Data Protection Officer by email at email@example.com.
Mailing Address of the Order of the Knights of St. Columbanus
8 Ely Place
Dublin 2 Republic of Ireland
Attn: Privacy Officer